The ERP that works for you
A complete ERP, free of licence fees. Our AI agents do the data entry, you just approve.
Hello, here is our invoice 0418 for order PO-1042. Thank you!
Hello, here is our invoice 0418 for order PO-1042. Thank you!
A conventional ERP’s licences cost $50,000 to $100,000 a year, often more
$0
Cogio gives them to you and automates the work around them
Every module has its agent
Agents prepare the work in the ERP. You stay in control: nothing is sent or paid without approval.
Purchasing · Accounting
Supplier invoices
In production at Les Industries Romy
Reads the PDF received by email, suggests the account coding and matches the invoice to the purchase order and the receipt
Duplicates and taxes checked, payment subject to your approval
Sales
Quotes
In production at Les Industries Romy
Prepares the quote from agreed prices, requests missing information and follows up until acceptance
Pricing rules and minimum margin, sending approved by the project manager
Sales · CRM
Orders received by email
On request
Turns the request into an order or an opportunity, with the customer record up to date
Prices and stock checked before posting
Accounting
Payment reminders
On request
Spots overdue invoices every morning and drafts reminders in your house style
Nothing sent without your go-ahead
Inventory · Purchasing
Replenishment
On request
Prepares the order to the usual supplier as soon as an item falls below its threshold
You confirm before it goes to the supplier
Manufacturing
Work orders
On request
Prepares work orders from confirmed sales orders and flags material variances
The planner decides the sequence
All modules
Reports and questions
On request
Answers plain-language questions such as “Who has owed us money for more than 60 days?” with amounts and links to the records
Role-based access, every figure is traceable
Included modules
Every module is included, with no licence to pay. You turn on the ones you need.
Accounting
General ledger, receivables and payables, GST and QST, bank reconciliation and financial statements
CRM
Everything related to sales: leads, customers, quotes, orders and invoicing, with your price lists
Purchasing
Requests for quotation, purchase orders, receipts and supplier invoices
Inventory
Warehouses, locations, shipments, lots, serial numbers and replenishment
Manufacturing
Bills of materials, work orders and work centres
Project management
Tasks, deadlines, timesheets and time-based invoicing
Human resources
Employee records, time off and expense claims, without payroll
Maintenance
Equipment, preventive maintenance and repair requests
The automations we implemented
Watch each automation at work, step by step, inside the company’s own tools.
2 video demos
Click a card to watch it
Automating a supplier invoice process
Three AI agents move each invoice through five steps. A person only steps in for exceptions and the signature.
Next:
At Les Industries Romy, accounting went from 12 hours to 1 hour a week, according to management’s estimate. Robin Langlois, owner of Les Industries Romy, is also a co-founder of Cogio. Read the case study
What you pay
The licence costs nothing. You pay for services, part of which may be funded.
Moving to the ERP
QuickBooks, Sage 50, Acomba or your spreadsheets: agents take over your data. Your teams retype nothing, they validate.
01
Extraction
Customers, suppliers, items, balances and history pulled from your current software
02
Cleanup
Duplicates merged, addresses and tax numbers checked, incomplete records flagged
03
Validation
You and your accountant check the opening balances before the switch
04
Switchover
The ERP takes over on an agreed date, at the start of an accounting period
Frequently asked questions
Another question? Write to us at support@cogio.ai.
Is the ERP really free?
The licence is. You pay no licence and no per-user fees, whether you have 5 or 200 employees. Services are billed separately: installation, automations, hosting and maintenance.
What’s the catch?
There isn’t one. The ERP is ours and we’ve chosen not to charge for licences. We earn our living from automations, hosting and maintenance. If you only want the ERP, without automation, we install it for a flat fee.
Who built this ERP?
Cogio did. We designed it so that AI agents can do the data entry: every action is available to them, with limited permissions and a record of everything they do, just like an employee.
Is payroll included?
No. Payroll stays in your current payroll software, which already applies Quebec’s rules. Its entries are posted to the ERP’s accounting.
We already have an ERP. Is this for us?
Yes. Our agents also connect to the ERP you already use. You keep your system and get the same automations.
Can our accountant work in it?
Yes. Your accountant gets access from the setup stage and validates the chart of accounts, taxes and financial statements with us.
Are updates included?
Yes, with hosting and maintenance: backups, security patches and upgrades to new versions.
What happens if we stop working with you?
Your data stays with you and can be exported at any time in common formats, such as Excel. You leave with your full history.
Your ERP shouldn’t add tasks to your list. Ours takes them off
or write to support@cogio.ai